Our client is a global insurance group focusing on acquiring and managing life insurance policy portfolios. The globally diversified company looks after the risks associated with 3 million policyholders on three continents. The group invests in systems, technology, and people, and their «agile» model of working breaks down hierarchies and empowers teams to make decisions. For a newly created role in Switzerland, we seek a switched-on, ambitious executive assistant who relishes working remotely with teams on three continents and raising the bar on what great support looks like.
Executive Assistant | Remote in Switzerland | German and English
Flexibility to travel is required
You’ll support the Group CFO and the Finance Managing Director (FMD) and work with other management members in a fast-growing, entrepreneurial setting. The position requires frequent travel to London and can be executed remotely as long as you reside in the Greater Zurich area, have a Swiss residence and work permit, and are a holder of a Swiss or EU passport. Alignment meetings with the CFO will mostly be held in Zurich. Vital to the role is the ability to handle interactions remotely and professionally while managing a busy executive's day-to-day operations. The role suits an experienced assistant who understands the complexities and landscape of a company that has grown out of its start-up phase and is on a rapid growth path. Main tasks include but are not limited to
Executive Calendar & Meeting Management
- Maintain the CFO & FMD super-busy calendar by managing time effectively. Both managers travel extensively, and diary changes will keep you on your toes.
- Review daily schedules, meetings, and travel requirements to ensure business priorities are reflected while considering agendas, time-zone sensitivity, and briefing requirements. Facilitate meetings with the wider team to align on priorities.
- Organize virtual meetings, conferences, and business travel, including visa, accommodation, and logistics. Liaise with colleagues on budgets and contracts.
- Prepare presentations, briefing notes, and documentation for CFO & FMD meetings and Board and Executive Committees, interact with stakeholders, and follow up on action items, ensuring CFO & FMD are properly briefed and prepared.
Communication, Organizational Alignment & Relationship Building
- Proactively manage the CFO & FMD communications to drive activity and solve problems. Prioritize requests, determine when action is required, and provide insights and recommendations as appropriate.
- Frequent travel to London Office enables building and managing relationships by cooperating with people at all levels, including the Board and their non-Executive Directors, the Executive Committee, and the Group Finance and Investment teams.
- Assist in driving cross‐company initiative, efficiently execute delegated tasks, and develop seamless processes for more efficient business execution.
- Promote a collaborative and engaged culture across the organization. Participate in the assistants’ network across all global sites and be a vibrant contributor by sharing your skills and talents as a backfill when peers go on holiday.
- Provide support on special projects as needed.
Your Qualifications
- B.A. or a Federal Diploma coupled with 8+ years of experience in a similar role; must be confident working with senior executives.
- Business fluency in English, written and spoken; German language skills are mandatory (Level B2 or higher).
- Must be accustomed to working across different time zones and be happy with a flexible working schedule to communicate with stakeholders early mornings or late evenings. The flexibility is mutual and also allows you to manage your time more freely.
- Technologically proficient in applications necessary to efficiently manage business communications, including MS Office Suite, Zoom, Teams, etc.
What we’re looking for
- You are organized, responsive, energetic, and resilient, with an agile mindset.
- You work efficiently and drive results in a fast-paced, flexible setting where short-notice changes are frequent.
- You think creatively and clearly when it comes to quick and unplanned changes in schedules or priorities.
- You excel at managing time, connecting the dots, and understanding the big picture.
- You work well with limited supervision and collaborate cross-functionally to achieve desired business outcomes.
- You show a «get things done» attitude, take ownership of your deliverables, and troubleshoot with a focus on results.
- You bring positive energy and seamlessly build trusted relationships with integrity and professionalism.
- You can cut through complexity and prioritize activities with great attention to detail.
- You are a natural communicator who can build rapport and engage with a broad network of stakeholders.
- You demonstrate tact, diplomacy, and practical knowledge of company practices and procedures.
- You have strong business acumen and exercise sound judgment and decision-making skills.
- You can be trusted with sensitive materials/information; hence, you apply utmost confidentiality to all your tasks.
- Not least, you are curious to learn and seek feedback to grow continuosly.
What’s in it for you?
You‘ll be joining a community of talented, high-performing, passionate people spread across the globe. Although many executive team members have worked together for decades, their latest venture was launched only four years ago – so every day is an opportunity to grow. The learning and development opportunities our client offers include sponsoring post-graduate qualifications, as well as enabling their employees to attend educational events, online learning, and on-the-job training. The company fosters diversity and inclusivity to create an innovative workplace. Competitive remuneration and benefits, including access to a bonus scheme, can be expected. If you feel this is your role, please apply at apply@barnickelfellows.ch, quoting «EA-Remote».
Job Type: Full-time
Benefits:
- Company pension
- Company phone
- Insurance services
- Professional development assistance
- Work from home
Schedule:
- Monday to Friday
Supplemental pay types:
- Performance bonus
Experience:
- Executive Assistant: 6 years (Required)
Language:
- German (Required)
- English (Required)
Work Location: Remote
